Brazil Institute Program Assistant position open

Aug 13, 2009

For more information please go to http://www.wilsoncenter.org/index.cfm?fuseaction=employment.job_ad&job_i...

OPENING DATE: August 12, 2009
CLOSING DATE: August 26, 2009

POSITION: Program Assistant, Brazil Institute/Latin American Program

SALARY: WW-0303-05 $33,269 per year
This position may have promotion potential to the grade 07 level.

LOCATION: WASHINGTON, D.C

WHO MAY APPLY: All qualified candidates may apply.



DUTIES: This position works as the principal administrative support and research assistant to the Director of the
Brazil Institute. The incumbent works with the Director to organize events, duties of which may include: sending
invitations; making travel, catering, and hotel arrangements; preparing associated paperwork; and coordinating
other necessary logistical services. Prepares travel vouchers and/or other miscellaneous paperwork to reimburse
speakers and staff for expenses. The incumbent will make any other necessary arrangements to help coordinate,
and provide assistance for Institute meetings, annual awards dinners, advisory council meetings and other fund
raising activities. Will assists with preparation and dissemination of project publications. Regularly updates the
Brazil Institute's webpage with information about upcoming events and summaries of past events. The incumbent:
provides research assistance to the Director; maintains an updated database with contact information of those with
particular interest in Brazil in order to most effectively circulate information; edits and provides Portuguese to
English translation on correspondence and memos; drafts summaries of events; and assists with the coordination
of recruiting, selecting and training of interns. Receives visitors, answers phones, and provides information related
to Institute activities; prepares a variety of forms, correspondence, and reports on a computer and/or typewriter.
Organizes and maintains files for the Institute; and performs other duties as may be assigned.

MINIMUM QUALIFICATIONS: Applicants must have one year of directly related administrative experience or
appropriate education (such as a bachelor's degree from an accredited university) may substituted for the required
experience.

SELECTIVE FACTORS: (Required)
1. Knowledge of proper grammar, spelling, punctuation, and style (English) to include the ability to proofread/copy
edit for publication.
2. Ability to operate a personal computer.
3. Ability to type 40 wpm. (Please note your typing ability in your application materials.)


QUALIFITY RANKING FACTORS: (Desirable)
1. Ability to use a variety of computer software packages such as word processing, spreadsheet, database, and
email to perform/automate office work.
2. Portuguese language proficiency for purposes of translation and coordinating travel and logistical arrangements.
3. Knowledge of Brazil's history, culture, politics and society through education and/or work/living experience.
4. Previous experience organizing conferences and seminars.
5. Previous experience conducting and/or assisting with academic research.

WHERE AND HOW TO APPLY:

The Wilson Center does not require a standard application form, but we do require applicants to submit the information listed
below. Application materials can be submitted to jobs@wilsoncenter.org or to the address at the end of this announcement.
It is very important that you fully address how your work experience and education/training meet both the minimum/specialized
experience qualifications and the selective factors. These minimum qualification requirements and/or selective factors identify
the knowledge, skills and abilities necessary to be eligible to compete for the position. Quality Ranking Factors/Ranking Factors
are not mandatory but are used to determine the best qualified candidates among those eligible to compete for the position.
Therefore, it is to your benefit to provide a full description of your experience and education/training relative to the job
requirements of this vacancy. Rating of experience will be based only on the information you supply.

JOB INFORMATION: The announcement number, position title, and grade(s) or minimum salary requirements for the job to
which you are applying.

PERSONAL INFORMATION: Your full name, mailing address, daytime and evening telephone numbers, salary history, and
country of citizenship.

EDUCATION: Colleges and/or universities attended - include name, city, state; majors and type of degree and year(s) received.
(A copy of your transcript is not required unless specifically requested.)

WORK EXPERIENCE: Give the following information for your paid and non-paid work experience related to the job to which
you are applying: job title, employer's name and address, duties, responsibilities, and accomplishments, supervisor's name and
telephone number, starting and ending dates (month and year), hours per week and salary. Please indicate whether or not your
current supervisor may be contacted.

OTHER QUALIFICATIONS: Any job-related skills (for example computer, foreign language ability, and/or typing skills), training
courses (by title and year), honors, awards, and special accomplishments.

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